Minimum Audit Programme for Concurrent Audit System in Commercial Banks | |
Sr. No. | Items |
A | Cash transactions -Verify |
(i) | Surprise physical verification of cash at branch and ATM along with safekeeping and custody. |
(ii) | Daily cash transactions, particularly any abnormal receipts & payments. |
(iii) | Surprise verification of cash by an officer other than the joint custodian. |
(iv) | Proper accounting of and availability of insurance cover for inward and outward cash remittances. |
(v) | Accounting of currency chest transactions and delays/omission in reporting to RBI. |
(vi) | Reporting of Counterfeit Currency. |
(vii) | All cash transactions of Rs. 10 lakh and above reported in CTR. |
(viii) | That all cash transaction of Rs. 50,000 and above invariably indicate Pan No./Form 60. |
B | Clearing transactions -Verify |
(i) | Reconciliation with bank’s account at Clearing House and review of old outstanding entries for reconciliation. |
(ii) | Drawings allowed against uncleared instruments - sanction by the controlling authority. |
C | Remittances/Bills for Collection -Verify |
(i) | Remittance of funds by way of DDs/TTs/MTs/TC/NEFT/RTGS any other mode in cash exceeding the prescribed limit. |
(ii) | Documents of title (lorry receipts, railway receipts, etc.) obtained in favour of the bank and the concerned transporters are on the IBA approved list. |
(iii) | Outstanding balance in DP and other transit accounts pending payment beyond prescribed period. |
D | Deposits -Verify |
(i) | Adherence to KYC/AML guidelines in opening of fresh accounts and monitoring of transactions in such accounts. |
(ii) | Large term deposits received and repaid including checking of repayment of term deposit in cash beyond permissible limit. |
(iii) | Accounts opened and closed within a short span of time i.e., accounts with quick mortality. |
(iv) | Activation and operations in inoperative accounts. |
(v) | Value dated transactions. |
(vi) | Settlement of claims of deceased customers and payment of TDRs against lost receipts and obtention of indemnities, etc. To check revival of dormant accounts and accounts with minimum activities. |
(vii) | Examination of multiple credits to single accounts. |
E | Treasury operations -Verify |
(i) | If branch has acted within HO instructions for purchase and sale of securities. |
(ii) | Periodic confirmation of Derivative contracts with counterparties. |
(iii) | Adherence to regulatory guidelines with respect to Treasury deals/structured deals. |
(iv) | Controls around deal modification/cancellation/deletion, wherever applicable. |
(v) | Cancellation of forward contracts and passing/recovery of exchange gain/loss. |
(vi) | Gaps and OPL maintained in different currencies vis-à-vis prescribed limit for the same. |
(vii) | Reconciliation of Nostro and Vostro accounts-balances in Nostro accounts in different foreign currencies are within the limits prescribed by the bank. |
(viii) | Collection of underlying documents for Derivative & Forward contracts. Delays, if any. |
(ix) | Instances of booking and cancellation of forward contracts with the same counterparty within a span of couple of days or a few days. |
(x) | Sample check some of the deals and comment on the correctness of computation. |
(xi) | Checking of application money, reconciliation of SGL account, compliance to RBI norms. |
(xii) | Checking of custody of unused BR Forms & their utilization in terms of Master Circular on Prudential Norms on Classification, Valuation and Operations of Investment Portfolio by banks. |
(xiii) | To ensure that the treasury operations of the bank have been conducted in accordance with the instructions issued by the RBI from time to time. |
F | Loans & Advances-Verify |
(i) | Report Bills/cheques purchased, if in the nature of accommodation bills. |
(ii) | Proper follow-up of overdue bills purchased/discounted/negotiated. |
(iii) | Fresh loans and advances (including staff advances) have been sanctioned properly and in accordance with delegated authority. |
(iv) | Reporting of instances of exceeding delegated powers to controlling/head office by the branch and have been confirmed or ratified by the competent authority. |
(v) | Securities and documents have been received as applicable to particular loan. |
(vi) | Securities have been properly charged/ registered and valued by competent person. Whether the same has been entered in the bank’s system. |
(vii) | All conditions of sanction have been complied with. |
(viii) | Master data relating to limit, rate of interest, EMI, moratorium period details have been correctly entered and updated/modified in the system. |
(ix) | Value dated entries passed in advances accounts. |
(x) | Post disbursement supervision and follow-up is proper, such as timely receipt of stock and book debt statements, QIS data, analysis of financial data submitted by borrower, verification of securities by third parties, renewal of limits, insurance, etc. |
(xi) | Whether there is any misutilisation of the loans and whether there are instances indicative of diversion of funds. |
(xii) | Compliance of prudential norms on income recognition, asset classification and provisioning pertaining to advances. |
(xiii) | whether monthly updating of drawing power in the computer system on the basis of stock statements/book debt statement/ other financial data received from the borrowers. |
(xiv) | Recovery in compromise cases is in accordance with the terms and conditions of the compromise agreement. |
(xv) | To check review and renewal of loans. |
G | LC/BG -Verify |
(i) | LC/BG issued/amended as per the approved format/model guarantee prescribed and standard limitation clause incorporated. Whether counter indemnity obtained as prescribed. |
(ii) | Any deviation from the terms of sanction in regard to margin, security, purpose, period, beneficiary, collection of charges, commission/fee, etc. |
(iii) | Whether payment is made to the debit of party's account on due date without creating overdraft/debiting suspense, in case of deferred payment guarantee. |
H | Foreign Exchange transactions-Verify |
(i) | Recovery of charges as per HO Guidelines. |
(ii) | Packing credit released, whether backed by LC or confirmed export order. |
(iii) | Availability of ECGC cover and compliance with ECGC terms. |
(iv) | Submission of statutory returns on export/ import transactions, like BEF statements, XOS, write off of export bills, etc. Follow up of outstanding export bills and exchange control copy of bill of entry. |
(v) | Irregularities in opening of new accounts and operation in NRO, FCNR, NRE, EEFC, etc., and debits/credits entries permissible under the rules. |
(vi) | Whether operations in FCRA accounts are as permitted by MHA and FCRA guidelines. |
(vii) | Booking, utilization, extension and cancellation of forward contracts. |
I | House Keeping -Verify |
(i) | Exceptional transaction reports are generated and verified by branch staff as prescribed. |
(ii) | Review of all balance sheet heads and outstanding entries in accounts, e.g., suspense, sundry and inter-bank accounts. Review of follow up of entries pending for reversal. |
(iii) | Scrutiny of daily vouchers with more emphasis on high value transaction including high value expenses and debit entries in Suspense account. |
(iv) | Debits in accounts where signatures are pending for scanning. |
(v) | Whether records related to KYC/vouchers and other critical areas are sent to specific places like archival center, record room as per stipulated periodicity. |
(vi) | Adherence to KYC/AML guidelines in opening fresh account and subsequent modifications of records and monitoring of transaction. |
J | Verification of Merchant Banking Business-Verify |
(i) | Whether the instructions given by the controlling branch are properly followed where the branch acts as a collecting branch for issue business. |
(ii) | Whether daily collection position is advised to the controlling branch. |
(iii) | Whether recovery of the commission/fees and out of pocket expenses as agreed with the respective companies and whether the competent authority has duly authorized any waiver or reduction of such charges. |
(iv) | Whether the prescribed preventive vigilance measures are observed by the branch. |
(v) | Where data entry or data processing work is entrusted to outside agencies, the competent authority duly approves these and the prescribed stamped indemnity has been obtained from such agencies. |
(vi) | Whether dividend interest warrants/refund payment accounts of companies are funded prior to dispatch of the relative warrants by the companies and there is no misuse of the facility. |
(vii) | Whether Claims for reimbursement of amounts of paid warrants received from paying branches are processed and debited to the concerned company's account promptly. |
(viii) | Whether charge on security has been created, wherever debenture trustee activity is undertaken by bank. |
K | Verification of Credit Card/Debit card –Verify |
(i) | Application for the issue of credit card has been properly examined and record of issue of the same has been maintained. |
(ii) | Whether overdraft/debits arising out of the use of credit cards are promptly recovered and informed to higher authorities. |
(iii) | Whether undelivered credit cards are properly kept as security items and followed up with credit card department for further instructions. |
(iv) | Physical verification of ATM cards, debit cards, credit cards, passwords and PINS, control over issue & delivery, safe keeping and custody at all the locations. Report loss of any such items. |
L | Others –Verify |
(i) | Compliance of provisions relating to Tax Deducted at Source, service tax, trade tax, other duties and taxes. |
(ii) | Physical verification of inventory, control over issue of inventory, safe keeping and custody of security forms. Report any loss of such items. |
(iii) | Physical verification of other deliverable items, control over issue, safe keeping and custody. |
(iv) | Physical verification of Gold coins, control over issue, safe keeping and custody. Checking of Gold sale transactions. |
(v) | Custody and movement of branch keys. |
(vi) | Locker keys and locker operations-linking of FDR as security for locker/operation of locker/inoperative lockers/ nomination/other issues. |
(vii) | Safe custody of branch documents like death claim cases, issuance of duplicate DD/PO/FDR, checking of indemnities, etc. and verification of documents executed during the period under audit. |
(viii) | Reporting of frauds. |
Based on the RBI Circular dt 16/7/15.
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